ATS Guide

A comprehensive guide to managing your hiring process with FluxHR — from creating vacancies to analysing hiring performance.

Dashboard Overview

When you log in to app.fluxhr.com, you see your Dashboard — a real-time snapshot of your hiring activity:

• Active Vacancies — number of open positions currently being filled.
• Total Candidates — all candidates across your talent pool and pipelines.
• Upcoming Interviews — scheduled interviews for the week.
• Recent Activity — latest actions (new candidates added, stage changes, feedback submitted).

Use the sidebar to navigate between Vacancies, Candidates, Settings, and other sections.

Create a Vacancy

A vacancy represents an open position. Each vacancy has its own hiring pipeline, sourcing channels, and candidate pool.

1. Click "+ New Vacancy" in the sidebar or on the dashboard.
2. Fill in the required fields:
   • Job title — the position name (e.g., "Senior React Developer").
   • Department — e.g., Engineering, Marketing, Sales.
   • Location — city and country, or "Remote".
   • Employment type — Full-time, Part-time, Contract, Internship.
3. Add a job description — rich text editor with formatting support.
4. Optionally set a salary range and required skills.
5. Set the status to Published to enable sourcing.

Hiring Pipeline

Each vacancy has a Kanban-style pipeline board where candidates move through stages:

1. Applied — new candidates land here.
2. Screening — initial review of resume and qualifications.
3. Interview — candidates being interviewed.
4. Offer — offer extended, waiting for response.
5. Hired — accepted the offer.

Moving Candidates

Drag and drop candidate cards between columns, or click on a candidate and use the "Move to" dropdown to change their stage.

Custom Stages

You can customise pipeline stages per vacancy or globally in Settings → Pipeline Stages. Add stages like "Technical Test", "HR Interview", or "Reference Check".

Managing Candidates

The Candidates section shows every candidate across all vacancies and your general talent pool.

• Search & Filter — find candidates by name, skills, location, or vacancy.
• Candidate Profile — click any candidate to see their full 360° profile: resume, contact info, LinkedIn link, interview notes, and AI-generated feedback.
• Tags & Notes — add tags and internal notes to organise candidates.
• Bulk Actions — select multiple candidates to move, archive, or tag in bulk.

Add Candidates Manually

Besides the Chrome extension, you can add candidates directly in the ATS:

1. Go to any vacancy or the Candidates section.
2. Click "+ Add Candidate".
3. Choose a method:
   • Manual entry — fill in name, email, phone, and other details.
   • Upload resume — drag and drop a PDF/DOCX. FluxHR will parse it automatically.
   • From LinkedIn — opens a guide to use the Chrome extension.
4. Click "Save" to add the candidate.

Interviews & Feedback

FluxHR helps you streamline the interview process with structured feedback and AI assistance.

Schedule an Interview

1. Open a candidate's profile.
2. Click "Schedule Interview".
3. Set the date, time, and interviewer(s).
4. Optionally add interview questions or an evaluation scorecard.

AI-Generated Feedback

After an interview, paste the transcript or notes and click "Generate Feedback". FluxHR's AI will create:

• An overall assessment of the candidate.
• Key strengths observed.
• Areas for improvement.
• A recommendation (proceed / hold / reject).

Sourcing Channels

Each vacancy has a Sourcing tab where you can distribute the job listing to multiple channels:

• LinkedIn — auto-fill a LinkedIn job posting via the Chrome extension.
• Career page — publish to your company's FluxHR career page.
• Manual channels — track applications from job boards, referrals, or other sources.

Analytics & Reports

Track your hiring performance with built-in analytics:

• Time to hire — average days from first application to offer accepted.
• Pipeline funnel — conversion rates between stages.
• Source effectiveness — which channels bring the best candidates.
• Team activity — recruiter workload and productivity metrics.

Access analytics from the sidebar under Analytics.

Billing & Plans

Manage your subscription from Settings → Billing.

• Free trial — 14 days of full access, no credit card required.
• Paid plans — choose a plan based on team size and features needed.
• Payment methods — Stripe (credit/debit card) or WayForPay (for Ukrainian companies).
• Invoice history — download invoices for your records.

Your trial countdown is visible in the top bar. Upgrade anytime before it expires to keep all your data.